Invoices to SGU

Reference

At the Geological Survey of Sweden, SGU, we have introduced a new financial and accounting system from 1 January 2023.

Invoices sent to SGU therefore need to include new codes and information. Please help us to ensure that our handling of your invoices will be correct and efficient by including the information required for the new SGU system.

The table shows the necessary information to be included.

Where the information about organisation code should be entered depends on which format you as a supplier or with the help of your VAN operator choose to send the invoice in.

Invoice in PEPPOL BIS Billing 3 format:
Organisation code should be entered in the "Buyer reference" field of the xml file.

Invoice in Svefaktura 1.0 format:
Organisation code should be entered in the "Requisitionist Document Reference" field of the XML file.

Invoice attachments

Only supporting documents to the e-invoice – examples of timesheets, material summaries, receipts or invoices from subcontractors may be attached.

Please note that the invoice picture should not be sent as an attachment!

SGU receives electronic invoices via

The Peppol network

• Peppol ID: 0007: 2021002528

Invoice exchange VAN-operator

• PartsID/EDI-adress: 2021002528
• GLN-number: 7309861012249
• VAN-operator: Opus Capita

• Technical reception address: https://editorggw.infodata.se:9443/msh

Invoice Portal

If you do not have a technical solution for sending e-invoices, you can use the Invoice Portal. Here you can send up to 25 invoices per month free of charge. This solution is mainly suitable for smaller suppliers who send few invoices.

To start sending invoices via the Invoice Portal, do the following:

1. Register your company at the Invoice Portal (https://web.fakturaportalen.se/register)
2. Enter your VAT/Tax ID and your DUNS or GLN if you have one.
3. Confirm the registration by responding to an activation email sent to you.
4. Log in to the Invoice Portal (https://web.fakturaportalen.se/login)
5. At the first login, you need to enter "Member's payment information". Go to Settings-> Send-> Member's Payment Information
6. Please note that when you seek us out as recipient in the Search Field we recommend you to fill in our organization number, 2021002528, or our official name Sveriges geologiska undersökning.
7. Register the invoice

Please note that invoices for Geological Survey of Sweden must be marked with a 5-7 digit code - you enter this in the field "Customer reference 1". This must be stated to you by the customer when ordering.

For more detailed information on how to use the Invoice Portal please read Invoiceportal, manual in English which you can find to the right under Related information.

For those of you who are not registrated for VAT, please read Create an invoice without a VAT-registration number.

Invoices to Geological Survey of Sweden (SGU) shall contain the following information

• Invoice Number
• The seller’s name and address
• The buyer’s name and address (Sveriges geologiska undersökning, FE 17, SE-838 73 Frösön, Sweden
• Reference: 5–6 digit code (organisation code/cost center) This must be stated to you by the customer when ordering. Please see where on the invoice the organisation code should be entered under the heading "Reference" above.
• Name of person ordering the goods/service
• SGU:s registration number, contract number or purchase order-number if available
• Invoice Date
• Due date (30-day payment terms)
• Date of delivery or execution of services
• The quantity and nature of the goods and/or the services
• The seller's corporate identity number + VAT registration number
• Applied tax rate and VAT amount (in the case of exemption from VAT - refer to relevant provision in the VAT Directive)
• The seller’s IBAN, BIC/Swift address or other relevant banking details

Other information

SGU:s organization number: 202100-2528

SGU:s VAT number: SE202100252801

Important information for those who have a foreign company and perform work in Sweden

From 1 January 2021, Swedish payers will be required to withhold tax (30%) for all payment for work done in Sweden if the recipient is not registered for F-tax in Sweden. You can find more information on Skatteverket:

Information for non-Swedish enterprises

Payment reminders

Should be sent by e-mail to:

ekonomiservice@sgu.se

alternatively posted to:

Sveriges geologiska undersökning
Box 670
SE-751 28 UPPSALA

More information about e-invoicing for you as a supplier can be found at DIGG - Swedish Agency for Digital Government, see link to the right under heading Related information.